Tools / Resources / Links
Forms and Templates
Educator Forms
Examples of the letter and form used for educators by the Kentucky
Folklife Program for their 2003 Kentucky Folklife Festival. Included
is the invitation letter to educators, and the school registration
form.
Download this Word document of 3
pages.
Key words: educator; form; invitation; registration
Volunteer Forms
Examples of the letter and forms used for volunteers by the Kentucky
Folklife Program for their 2003 Kentucky Folklife Festival. Included
is the invitation letter to volunteers, the volunteer information
questionnaire, list of volunteer opportunities, the thank you letter
and evaluation questionnaire.
Download this Word document of
12 pages
Key words: volunteer; form; invitation; registration: evaluation
Volunteer Staff Handbook
The volunteer staff handbook used by the Kentucky Folklife Program for
their 2003 Kentucky Folklife Festival. The book covers the role of
the volunteer staff, festival frequently asked questions, benefits of
being a volunteer and a festival map.
Download this Word
document of 8 pages
Key words: volunteer; handbook: guide
Presenting the Native American Prehistory of Kentucky
Recommendations for incorporating prehistory Into your local heritage
from the Kentucky Archaeological Survey. Ideas and steps are clearly
outlined. Also included is a list of educational resources available
from their web site.
www.heritage.ky.gov/kas.htm
Download this Word
document of 6 pages
Key words: prehistory; Native American; Kentucky; history; educational
Silent Auction Forms
Examples of forms used by the Kentucky Craft Marketing Program, a
division of the Kentucky Arts Council for their silent auction. The
form for registering the item donated and the form used for the
auction itself to track the bids.
Download this Word document of
4 pages.
Key words: fundraising; sponsors; silent auction; forms
Festival Planning Chart
An example of a planning chart used by a festival to identify
activities being planned. The information from the chart would be used
to help develop a budget and a festival schedule. This festival
created a chart for the different types of programs being offered as
way to see the variety of activities and where there might be gaps.
Download this Word
document of 6 pages
Key Words: planning; festival organization; form
In-Kind Contributions
Ideas for possible in-kind contributions for sponsors. A dollar value
can be placed on the in-kind contributions and that amount may be used
as matching funds for grant applications. You may find many more
business and organizations will be willing to donate if they can give
an in-kind contribution instead of cash.
Download this Word document
of 1 page
Key Words: fundraising; matching funds; in-kind contributions;
sponsors, form
Planning for Tents, Stage and Exhibit Areas
An example of a chart used to list the tent and stage sites at your
festival and identify the needs. This chart can serve as a master
list for everyone responsible for setting up the tents. Using this
format makes it easy to add up how many tables, chairs etc. are needed
for entire festival and so makes it easy to plan in advance and budget
for these needs.
Download this
Word document of 1 page
Key Words: planning; festival organization; form
Working With Sponsors
Ideas for identifying and working with sponsors. Here is an example of
the letter sent to sponsors by the Kentucky Craft Marketing Program, a
division of the Kentucky Arts Council as well as the description of
two levels of sponsorship.
Download this Word
document of 5 pages.
Key Words: fundraising; sponsors; forms
Artist
Forms
Examples of letters and forms used for artists by the Kentucky
Folklife Program for their 2003 Kentucky Folklife Festival. Included
are the invitation letter to artists, the artist information update
form and the letter of agreement.
Download this Word document of 5
pages
Key words: artist; form; invitation; letter of agreement; registration
Committee Examples
The list of committees for the Kentucky Folklife Festival. The list
gives good ideas of how to organize the different categories of work
that need to be done.
Download this Word document
of 2 pages
Key Words: committees; festival organization; planning
How to make a sign from pvc pipe
Directions complete with diagrams for making a low cost stand for
signs at a festival. The stand can be used as a white board display
that can written on with dry erase markers or other signs can be
attached to it.
Download
this Word document of 6 pages
Key words: signs, festival signs, lowcost
